April 2025 FCI Connect

"Before anything else, preparation is the key to success."
- Alexander Graham Bell

Welcome to the April edition of the FCI Connect newsletter. We know that this is a pivotal month. Testing season is here. The culmination of all the hard work is going to be assessed and, as educators, we are hoping that our students do their best. Within that hope, we can influence motivation and make sure the stage is set for students to maximize their outcomes. Read through this month’s newsletter to identify tactics to motivate students during testing season, the standards to ensure the integrity of the test is secure and so much more!!!

Topics in this month’s newsletter:   

  • Testing Integrity 
  • Strategies for Motivating Students During Testing 
  • Upcoming Events 
    • 4th Annual Building Hope Impact Summit & Awards (May)
    • 2025 National Charter School Conference (June)
    • FCI “Monitor the Learning” Professional Learning (June)
  • FCI Staff Spotlight – Thibaut Delloue, Policy Fellow
  • Distinguished Fellow Spotlight – Kelly Monod, Associate Vice President of Collegiate Schools at State College of Florida
  • Upcoming Webinars 
  • Additional Resources 
  • Calendar Updates

Motivating Students During Testing Season

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Student emotional intelligence and self-awareness can be a challenge when testing their knowledge. Their self-confidence can be impacted by external factors that have nothing to do with the actual content they are being tested on. As a result, the test scores are not aligned with the students’ level of knowledge. As educators, there are ways that we can motivate students and help them build their self-confidence going into the testing season. See some suggested strategies below. 

Motivational Strategies

  • Encourage a Growth Mindset – Remind students that tests measure progress, not just performance. Praise their effort and improvement.
  • Set Achievable Goals – Help students set realistic targets for each test and celebrate small wins.
  • Incorporate Positive Affirmations – Start each test day with affirmations like “I am prepared,” “I am capable,” or “I will do my best.”
  • Use Motivational Quotes – Display quotes around the classroom or create a “Wall of Encouragement.”
  • Gamify Studying – Use review games, quizzes, or team challenges to make test preparation engaging.
  • Provide Incentives – Offer non-material rewards like extra recess, a fun class activity, or certificates for effort and improvement.

 

Wellness and Stress-Reduction Strategies

  • Promote Mindfulness and Relaxation Techniques – Teach students deep breathing exercises or quick stretching routines.
  • Ensure Proper Sleep and Nutrition – Encourage students to rest well and eat a healthy breakfast before tests. Provide food options. 
  • Play Energizing or Calming Music – Use music to boost motivation before testing or calm nerves right before starting. Survey students for songs that motivate them. 
  • Create a Comfortable Testing Environment – Ensure proper lighting, seating, and temperature to help students focus.

 

Test-Taking Strategies

  • Teach Time Management Skills – Encourage students to pace themselves and allocate time wisely for each question.
  • Use Encouraging Phrases During Prep – Instead of saying “Don’t stress,” say “You’ve got this!” or “Just do your best!”
  • Practice Positive Self-Talk – Teach students to replace “I can’t do this” with “I’ll try my best.”
  • Break Material Into Manageable Sections – Review one concept at a time to avoid overwhelming students.

 

Testing Integrity Strategies

  • Review Testing Security Expectations in a Positive Way – Instead of focusing on what students can’t do, highlight the importance of fairness and honesty.
  • Use Encouragement Instead of Pressure – Avoid high-stakes language and instead focus on effort and learning.
  • Set Clear Expectations for Behavior – Reinforce the importance of following instructions without making it intimidating.
  • Provide Engaging Review Sessions – Avoid last-minute cramming by making study sessions interactive and collaborative.
  • Ensure a Supportive Atmosphere – Remind students that doing their best is what matters most, and their integrity is valued.
  • Celebrate Hard Work After Testing – Plan a small celebration, like a fun activity or class discussion about what they learned.

 

A safe, well-fed, calm, mentally prepared student will be able to focus on the task at hand. We are hopeful the strategies we are sharing will support you in guiding your students to success. 

 

Testing Integrity – FDOE Regulations and Procedures

College boy and his fellow students taking a test
Your community has worked hard all year. Staff have planned and executed effective teaching, students have studied and grown, and parents have motivated their students to keep on moving forward. They complete the statewide assessments; everyone feels great and then you are notified that the scores are invalidated. What a nightmare?!? In the best-case scenario, you minimize the impact by identifying the discrepancy, appealing and attempting to minimize the amount of score invalidated. Worst case scenario, you lose a year of hard work and progress and the belief in the leadership of your administrative team is compromised. It is not a great place to be. “I didn’t know” is not appropriate as an appropriate response to this scenario.  School administrators are responsible for knowing this information. With testing season currently underway, Florida Charter Institute wanted to make the information available to ensure that your school does not end up being a case study in test integrity. 

Ensuring the integrity of assessments is a critical priority for the Florida Department of Education (FDOE). To uphold the validity and reliability of test results, the FDOE has established comprehensive regulations and procedures governing test security.

Florida Test Security Statute (Section 1008.24, Florida Statutes)

This statute outlines prohibited activities to maintain test security, including:

    • Providing examinees with access to test questions prior to testing.

    • Copying or reproducing any portion of secure test materials.

    • Coaching examinees during testing or altering their responses.

    • Making answer keys available to examinees.

    • Failing to follow security protocols for the distribution and return of secure test materials.

    • Having untrained or unsanctioned proctors facilitating the testing room. 

Violations of these provisions are considered a first-degree misdemeanor, subject to penalties as defined in sections 775.082 or 775.083 of the Florida Statutes.faa.fsassessments.org

State Board of Education Rule 6A-10.042: Test Administration and Security

This rule mandates the secure handling and administration of tests required by various Florida statutes. Key provisions include:

    • Preserving the confidentiality of test questions during development and validation.

    • Prohibiting the copying or reproduction of test materials by individuals involved in test administration or scoring.

    • Ensuring that examinees are not assisted or coached during testing.

    • Maintaining strict procedures for the storage, distribution, and return of secure test materials.

Detailed information on this rule is available on the Florida Administrative Code website.

Florida Administrative Rules

The FDOE provides detailed guidelines to ensure test security, including:

    • Test Irregularities and Security Breaches: Test administrators must report any irregularities (e.g., disruptive behavior, technical issues) immediately. Security breaches, such as the unauthorized recording of test content, require prompt reporting and may involve law enforcement.

    • Reporting Procedures: Districts are required to submit written reports of test irregularities or security breaches within 10 calendar days of identification. Reports are submitted through the FDOE’s ShareFile site, following specified procedures.

For comprehensive policies and reporting procedures, refer to the FDOE’s official documentation.

Florida Department of Education Home

Local District Policies

Individual school districts may have additional policies to uphold test integrity. For instance, Miami-Dade County Public Schools has established standards and guidelines covering:

    • Roles and responsibilities in test administration.

    • Security of test content.

    • Training requirements for school personnel.

    • Procedures for handling and managing test materials.

 

These guidelines aim to ensure the accuracy and validity of all test scores.

Dade Schools API

Florida Charter Institute wishes you all a successful testing season. 

!!!Announcements!!!

Did You Know…?

Recruitment/ Staffing Announcements

A New Job Board For Florida Charter Schools! 

Florida Charter Institute is working to support charter schools in having access to the resources needed to find success. Recruitment is a pivotal component for the success of any charter school. FCI is happy to announce that we are providing all Florida charter schools with access to a FREE job board. We have partnered with https://www.smartjobboard.com/ to provide you all with this resource. This is an opportunity for you to do all of the following:

  • Post open positions
  • Track Applicants 
  •  Learn about potential candidates.
 
Interested in signing up reach out to Curtis Fuller (cfuller@flcharterinstitute.org) and Carlos Capellan (ccapellan@flcharterinstitute.org). 

Transition to the Care Provider Background Screening Clearinghouse Updates for Charter Schools

On March 31, 2025, the FDOE sent information to charter schools to make sure they were aware of transitions that will impact background screening steps. See Below:

“On Friday, March 28, 2025, a webinar was conducted by the Agency for Health Care Administration (AHCA) regarding charter schools’ upcoming transition to the Care Provider Background Screening Clearinghouse. A copy of the PowerPoint is attached and the webinar recording may be accessed here: https://attendee.gotowebinar.com/recording/8791490912789461852.

If you have not done so already, please designate a contact to receive Clearinghouse updates and email their information to CLH_DOE_Support@ahca.myflorida.com with “Contact for [School Name]” in the subject line. Training and further updates on the Clearinghouse transition will be provided by ACHA as available. For more information or questions, please email CLH_DOE_Support@ahca.myflorida.com.”

FCI is sharing this information to ensure you are in the know. Here are some high-level takeaways from the webinar: 

  • The system was set to go live on April 7. 
  • Schools need to log into the system and request access to specific schools. They will then complete the online user agreement form and wait for approval. 
  • Employees and Board Members screened before June 30, 2021 need to be rescreened by June 30, 2026. 
    • Those screened between 7/1/21 – 6/30/22 must be re-screened by 6/30/2026
    • Those screened between 7/1/22 – 6/30/23 must be re-screened by 6/30/2027
    • Districts should have lists of who needs to be re-screened.
  • Districts can facilitate fingerprinting, but the results need to be sent to the Clearinghouse. 
  • Individuals who have been screened through the Clearinghouse in the past can renew their prior screening information.
  • Arrest notifications for people who are on the employee list will come from the Clearinghouse.

These are just a few of the key notes. We highly recommend you review the webinar and access the important information. 

Recent Articles and Updates

FCI – Science of Math

Education headlines rarely permeate the cultural discourse, though there are exceptions. Over the last four years, one seismic exception has been the surge of interest in the Science of Reading.

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Distinguished Fellow Spotlight

Distinguished Fellow Spotlight – April

The goal of FCI’s Distinguished Fellows program, part of FCI EDUCATE, is to build a community of exceptional leaders across Florida who, via clinically proven, research-backed development, continue to elevate the bar for instructional leadership in the state and nationally. During the Fellowship year, Fellows engage in robust development spanning a variety of aspects of Instructional leadership. Take an opportunity to meet a member of our FCI Distinguished Fellowship.

Meet Distinguished Fellow, Kelly Monod, who is the Associate Vice President of Collegiate Schools at State College of Florida. She is truly benefiting from the collaboration with the Fellows to identify and implement the best instructional practices to bring back home to the SCF Collegiate Schools in Manatee and Sarasota county. She believes that an important component of school leadership is the ability to be present and model expectations. Her love for creating collaborative spaces has helped create a team of amazing teachers who support and inspire one another toward excellence.

FCI’s EDUCATE division is dedicated to enhancing educational practices within charter schools. Our comprehensive initiatives aim to foster an environment that champions continuous growth. We are grateful for the participation and the contributions Kelly has made to the Fellowship this school year. 

Additional Resources

Webinars

  • Mar 20
    March 20, 2025 10:00 am
    Closing the Strategic Gaps: The Strategic Blueprint for High-Performing Charter Schools

    As a recognized authority in charter school strategic leadership, I’ll reveal how critical evaluation can transform potential pitfalls into opportunities for growth. With over 40% of charter schools closing after their 10th birthday, this session exposes the risks of inadequate oversight, planning, and performance tracking. Leveraging insights from my research and proven strategic frameworks—including key indicators from my recently published book—you’ll learn how to build a resilient, thriving institution that continues to serve its community with excellence.

    View Webinar Info

  • Apr 3
    April 3, 2025 10:00 am
    Knowledge Building Instructional Techniques

    Research demonstrates that a vast and varied knowledge base helps us learn more quickly and adeptly because knowledge acts as velcro to other knowledge. In today’s webinar, we’ll overview the evidence in favor of a knowledge-rich instructional program for students, and share concrete methods for implementation in the classroom. We recommend this session for all school leaders, instructional coaches, and teachers who are interested in catapulting student learning with research-backed instructional practice!

    View Webinar Info

  • Apr 10
    April 10, 2025 10:00 am
    How to Personalize Every Lesson with Scholar Education

    Unlock the power of truly personalized learning with Scholar Education! In this webinar, you’ll learn how to create standards-based lesson plans with built-in formative assessments—then watch as students access tailored support through their AI-powered tutor. With customized academic levels, 179 native language options, and a built-in 504 & IEP accommodation toolbox, every student gets exactly what they need to succeed. Join us to see how Scholar Education makes differentiation effortless, saving you time while transforming student outcomes!
    Brief Bio: Marlee Strawn, a seasoned educator and edtech leader, began her career as a high school teacher and later became the founding principal of the top-performing charter high school in the nation’s seventh-largest district. Now Co-Founder and Head of Education at Scholar Education, she develops AI-powered tools that streamline lesson planning and personalize learning, with a focus on Special Education and ELL students. A 2024 EDSAFE AI Alliance Women in AI Fellow and 2025 ASU-GSV Women Leading AI honoree, she is a recognized thought leader in AI ethics, safety, and policy. A sought-after speaker, she delivered the 2024 TEDx talk Redefining Learning for the Next Generation.

    View Webinar Info

  • Apr 22
    April 22, 2025 1:00 pm
    FLCharterJobs – A Job Board For Florida’s Charters!

    The Florida Charter Institute is committed to supporting the success of Florida’s charter schools. One major challenge facing schools across the state is staff recruitment — and we’re here to help.

    We’re excited to introduce FLCharterJobs.org, a new free job board designed specifically for Florida charter schools. This easy-to-use platform allows schools to post job openings, screen applicants, and manage the hiring process more efficiently.

    In this webinar, we’ll walk charter leaders through how to:

    • Create an account and post jobs
    • Review and manage applications
    • Maximize the platform’s features to streamline recruitment

    Join us to learn how this new resource can support your hiring efforts — at no cost to your school.

    View Webinar Info

  • Apr 24
    April 24, 2025 10:00 am
    The True Power of Budgeting, Forecasting & CSBM’s Fiscal Responsibility Method

    Now more than ever, especially in a post-ESSER and post-pandemic world, budgeting, financial reporting, and forecasting well are of the utmost importance. While many schools/networks are well-intended, knowledge regarding the CUREs/Remedies for common causes/symptoms in CSBM’s Fiscal Responsibility Method pertaining to these key financial functions can help tremendously. This webinar will provide an overview of the Fiscal Responsibility Method and share how successful governing boards can work with their management and finance teams to learn and implement proven budgeting and forecasting practices.

    Raj Thakkar is the Founder & CEO of Charter School Business Management (CSBM) as well as FOREsight Financial Services for Good. Widely regarded as an expert on nonprofit and charter school finance, Raj has presented countless financial best practices workshops across the country. He is the author of fiscally seCURE: prepare, protect & propel your CHARTER SCHOOL with responsible financial management. Raj has taught Understanding Social Enterprise: How to Use Business as a Force for Good as an Adjunct Professor at NYU’s Wagner School of Public Service. He was named NYS’s Small Business Person of the Year by the U.S. Small Business Administration. CSBM/FOREsight was named Small Business of the Year for the Eastern Region of the U.S. by the U.S. Chamber of Commerce multiple times.

    View Webinar Info

Upcoming Events

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FCI Connect is the monthly newsletter from the Florida Charter Institute.  FCI’s mission is to serve as Florida’s premier hub for charter excellence and insight by providing research-based best practices, resources, and support. FCI is powered by Miami Dade College and authorized in Florida statute.  

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